UMDW HANDBOOK


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    Accounts that are under account '622SUP', 'Supplies'.

    Account TypeLevelAccount CodeAccount TitleDescriptionData Enterable
    Expense 2 62201Agricultural SuppliesExpenditures for supplies used for agricultural purposes.Y
    Expense 2 62202Athletic & Recreational SuppliesExpenditures needed for athletic activities and events (i.e. athletic tape, socks, and jerseys).Y
    Expense 2 62203Clothing & Personal SuppliesApparel that is customized with department name for identification purposes or uniforms or clothing furnished by the department when specialized clothing is required.Y
    Expense 2 62204Educational SuppliesExpenditures for materials used for instructional purposes (i.e. Presentation Technology charges).Y
    Expense 2 62205Food SuppliesFood purchased for meal preparation only. (See 62817 for meetings/conference costs, 62824 for entertainment, or 62117M for Room and Board - Meals including pre-game meals (Athletics))Y
    Expense 2 62205AFrozen FoodsFrozen foods purchased for meal preparation.Y
    Expense 2 62206Housekeeping SuppliesExpenditures for items used in maintaining lodging facilities (i.e. rugs, clocks and blinds). See 62256 Janitorial Central Stores or 62295 Janitorial Non-State for cleaning supplies.Y
    Expense 2 62208Laboratory SuppliesExpenditures for supplies used in experimentation, observation, or practice in a field of study (i.e. goggles, aprons, test tubes, flasks and plates)Y
    Expense 2 62209Medical & Hospital SuppliesExpenditures for an item that is used for a medical purpose. Equipment must be <$5000.Y
    Expense 2 62210Minor EquipmentAny equipment including furniture (other than office equipment, computer software, and computer hardware) with the cost of each individual item or system <$5,000. Office equipment, computer hardware, and software are classified separately in 62238, 62245, and 62249, respectively.Y
    Expense 2 62212Photo Reproduction SuppliesExpenditures for photo reproduction supplies. See 62115 for production of prints and slides from exposed film, or 62231 for photo equipment.Y
    Expense 2 62214Printing SuppliesExpenditures for the production of printed material provided by either internal or external providers that normally does not include layout and design (ex: business cards, letterhead, notepads, and forms). UM Printing and Graphics Services will charge requests for printing of these items to this supply account since layout and design costs are minimal or non-existent. See 62191 for external printing services or 625157 for Printing and Graphic Services, which includes layout and design. All expenditures for internal or external photocopy activity (excluding Campus Quick Copy) are also included in this account. (Internal activity i.e. departments re-charging others for the use of their copy machines.) See 62293 for Campus Quick Copy.Y
    Expense 2 62215Vehicular SuppliesExpenditures for purchase of automotive supplies. See 62216 for Gasoline and 62242 for Diesel.Y
    Expense 2 62216GasolineGasoline used in transportation vehicles.Y
    Expense 2 62217Plumbing SuppliesExpenditures for purchase of plumbing supplies.Y
    Expense 2 62218Carpentry SuppliesExpenditures for purchase of carpentry supplies.Y
    Expense 2 62219Forms-Central StoresExpenditures for preprinted forms purchased directly from Property & Supply at the State. Non-State see 62220.Y
    Expense 2 62220Forms-Non State ProviderExpenditures for preprinted forms purchased from internal or external provider, not including Property & Supply at the State. State provider see 62219.Y
    Expense 2 62221AmmunitionExpenditure for purchase of ammunition.Y
    Expense 2 62222Drug SuppliesExpenditure for drugs used in patient services (i.e. Curry Health Center).Y
    Expense 2 62223Training SuppliesExpenditures for supplies or items used in training sessions (i.e. whiteboards). See 62809 for Education Training Costs and 62817 Meetings/Conference Costs for non-supply training costs.Y
    Expense 2 62224Maps Charts & PamphletsExpenditures for purchase of maps, charts or pamphlets to be used in instructional or administrative departments.Y
    Expense 2 62225Books & Reference MaterialsExpenditures for purchase of books, periodicals, and reference materials made by instructional or administrative departments. See 63125 for materials that will be used as part of an established reference library (i.e. Mansfield Library & School of Law Library).Y
    Expense 2 62226Paper-Central StoresExpenditures for generic paper supplies purchased directly from Property Supply at the State. Non-State see 62233.Y
    Expense 2 62227Building & Grounds MaterialsExpenditures for supplies used for building and grounds.Y
    Expense 2 62229Shop Supplies & ToolsExpenditures for shop supplies, tools, and minor equipment <$5,000.Y
    Expense 2 62231Photographic SuppliesExpenditures for photographic supplies and equipment <$5,000 non-processing (i.e. cameras, frames, and matting).Y
    Expense 2 62232Safety & Security SuppliesExpenditures for special safety or security equipment.Y
    Expense 2 62233Paper-Non State ProviderExpenditures for paper, both internal and external provider, not including Property and Supply at the State (i.e. blank paper, copy paper, inkjet, and laser computer paper). State provider see 62226.Y
    Expense 2 62236Office Supplies-Central StoresExpenditures for materials used in an office such as pens, machine tapes, staplers, binders, wastebaskets, paper clips, etc purchased from Property & Supply at the State. Non-State provider see 62241.Y
    Expense 2 62238Minor Office Equipment ($1000-4999)Expenditures for office equipment with the cost of each individual item <$5,000 (i.e. calculator, fax machine).Y
    Expense 2 62241Office SuppliesExpenditures for materials used in a office such as pens, machine tapes, staplers, binders, wastebaskets, paper clips, bottled water, etc not including Property & Supply at the State. State provider see 62236.Y
    Expense 2 62242Diesel FuelDiesel fuel used in transportation vehicles.Y
    Expense 2 62243Weed ControlExpenditures for weed control products.Y
    Expense 2 62244ChemicalsExpenditures for chemicals.Y
    Expense 2 62245Computer Equipment <$5,000Payment for computer hardware when each individual item is <$5,000.Y
    Expense 2 62247ShoesExpenditures for shoes.Y
    Expense 2 62249Minor SoftwarePurchase of software when individual license is <$5000.Y
    Expense 2 62250Pro-CardDefault account for Procard charges. All charges posted to 62250 need to be moved to appropriate account code.Y
    Expense 2 62251MeatMeat purchased for meal preparation.Y
    Expense 2 62252DairyDairy products purchased for meal preparation.Y
    Expense 2 62253ProduceProduce purchased for meal preparation.Y
    Expense 2 62254BakeryBakery products purchased for meal preparation.Y
    Expense 2 62255Promotional AidsExpenditure for items used for promotion of the University (ex: T-shirts and logo items).Y
    Expense 2 62256Janitorial-Central StoresJanitorial and cleaning supplies purchased from Property and Supply at the State. Non-State provider see 62295.Y
    Expense 2 62257Laundry SuppliesSupplies used for institutional laundry. See 62107 for external laundry services (i.e. Missoula Textiles).Y
    Expense 2 62258Linens & BeddingExpenditures for linen and bedding.Y
    Expense 2 62259Kitchen SuppliesExpenditures for dietary and cafeteria tableware and kitchen utensils.Y
    Expense 2 62261G&C Software ($1000-$4999)Expenditures for Office of Research and Sponsored Programs Software ($1000-$4999)Y
    Expense 2 62262G&C Hardware ($1000-$4999)Expenditures for Office of Research and Sponsored Programs Hardware ($1000-$4999)Y
    Expense 2 62263Veterinary SuppliesExpenditures for supplies used for veterinary care. This could include vaccines and other products used for prevention of disease in animals, antibiotics, drugs, salves, physics, and other medicinal products used in the treatment of animal diseases.Y
    Expense 2 62264GroceryMiscellaneous food items purchased for meal preparation.Y
    Expense 2 62266Electrical SuppliesExpenditures for purchase of electrical supplies.Y
    Expense 2 62267Paper ProductsExpenditures for paper goods, both internal and external (i.e. paper plates and napkins).Y
    Expense 2 62268G&C Minor Equipment ($1000-$4999)Expenditures for Office of Research and Sponsored Programs equipment ($1000-$4999)Y
    Expense 2 62269Costumes/Scenery/ScriptsExpenses for supplies unique to the performing arts (i.e. costume supplies, theatrical prop, and building materials).Y
    Expense 2 62270Commencement SuppliesExpenditures for commencement and graduation ceremonies (i.e. diplomas certificates, banners). See 62102 for pianist and ushers.Y
    Expense 2 62275PoultryPoultry purchased for meal preparation.Y
    Expense 2 62278BeveragesBeverages purchased for meal preparation.Y
    Expense 2 62279Red MeatRed meat purchased for meal preparation.Y
    Expense 2 62280Program ExpenseMaterials consumed in the conduct of a specific activity identified by a program name, but for which a separate, specific account code has not been established.Y
    Expense 2 62282InkExpenditures for printer and copier ink.Y
    Expense 2 62287FertilizerExpenditures for plant fertilizers.Y
    Expense 2 62288Canned GoodsCanned goods purchased for meal preparation.Y
    Expense 2 62289StaplesFood staples purchased for meal preparation.Y
    Expense 2 62290Office SuppliesExpenditures for supplies purchased at Campus Bookstore.Y
    Expense 2 62291SeafoodSeafood purchased for meal preparation.Y
    Expense 2 62292PorkPork purchased for meal preparation.Y
    Expense 2 62293PublicationExpenditures for items purchased at Campus Quick Copy.Y
    Expense 2 62295Janitorial SuppliesJanitorial and cleaning supplies purchased from internal or external provider, not including Property and Supply at the State. State provider see 62256.Y
    Expense 2 62299General SuppliesExpenditures for general supplies that do not fall under any other category, are non-recurring, and for an immaterial amount. Primarily used for budget purposes when specific expenditures cannot be identified at the time of budget development.Y