UMDW HANDBOOK


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    Accounts that are under account '621SRV', 'Contracted Services'.

    Account TypeLevelAccount CodeAccount TitleDescriptionData Enterable
    Expense 2 62101Appraiser FeesPayments made to a licensed appraiser who is hired for a professional valuation of property owned by the University (example: artwork or real estate).Y
    Expense 2 62102Consultant & Professional ServicesPayments made to an expert who is hired, usually for a short period, for professional and/or consultants technical advice/opinions. These are for outside services only and should have a contracted services agreement.Y
    Expense 2 62104Insurance & BondsPayments made to State Risk Management or an insurance company to protect the University against losses through fire, accident, and theft.Y
    Expense 2 62105Janitorial ServicesPayments made for cleaning and/or maintenance that are normally provided by an outside vendor. Payments are made on a per job or per contract basis.Y
    Expense 2 62106Laboratory TestingPayments made for laboratory services provided by either on- or off-campus organizations.Y
    Expense 2 62107LaundryPayments made to launder clothes or linens.Y
    Expense 2 62108Legal Fees & Court CostsPayments made for legal services rendered for the University, primarily by an outside lawyer or law firm. For payments as the result of litigation or other legal costs, see account code 62127.Y
    Expense 2 62113Warrant Writing CostsMonthly charge from the Dept of Administration for processing of checks.Y
    Expense 2 62114Payroll Service FeesManual check fee charged to departments by Payroll Services.Y
    Expense 2 62115Photographic ServicesPayments made for photographic services, including the production of prints and slides from exposed film.Y
    Expense 2 62116Medical ServicesPayments made to physicians or other suppliers or providers of medical or health care services. This can be from an internal or external provider.Y
    Expense 2 62117Room & BoardPayments made for room or board charges incurred by a participant (ex: sports camps, special events, summer programs, etc).Y
    Expense 2 62119DentistryPayments for dental services performed by external providers.Y
    Expense 2 62122Audit FeesExpenses directly related to acquiring auditing services.Y
    Expense 2 62127Other Legal CostsPayments made for punitive damages, including those related to physical injury or physical sickness; for any compensatory damages for nonphysical injuries or sickness, such as employment discrimination or defamation; and for any other taxable damages.Y
    Expense 2 62134Honorariums/SpeakersPayments made to a special guest lecturer, especially a professional in the field.Y
    Expense 2 62135Consulting Services-TrainingPayments made to internal or external providers for training purposes.Y
    Expense 2 62136Information Technology ServicesPayments made for web design or maintenance to an internal or external provider.Y
    Expense 2 62142Disk Storage Services-D of APayments to Dept. of Administration for disk storage expenses.Y
    Expense 2 62143Security ProtectionPayments made to provide security service for University buildings and grounds, armored car service or special events.Y
    Expense 2 62144Networking Services-D of AMiscellaneous Dept. of Administration network costs not associated with their primary network services.Y
    Expense 2 62145Food Service ExpenseExpenditures for the Office of Sponsored Programs seminar expenses.Y
    Expense 2 62147Subcontract PaymentsPayment to an off-campus organization contracted to provide a significant portion of the work to be performed on an externally funded contract in order for the university to fulfill the goals of a sponsored agreement. Payments are up to $25,000.Y
    Expense 2 62148SABHRS Administrative CostsSupport costs paid to Dept. of Administration for SABHRS and allocated to affiliate campuses.Y
    Expense 2 62157Printing Services-InternalPayments for the production of printed material provided by an internal provider that includes layout and design services (i.e. posters, brochures, fliers, publications prepared by Printing Services). Note: affiliated campuses may have their own internal operations.Y
    Expense 2 62160Employee Background ChecksPayments for background checks conducted on potential employees.Y
    Expense 2 62164Performance FeesExpenditures for concerts and other entertainment functions (i.e. Adams Center events).Y
    Expense 2 62165Temporary ServicesExpenditures for short-term personnel services provided on a contractual basis by an outside firm (i.e. Express Personnel Services, A to Z Personnel, etc). Such persons are not employees of the University.Y
    Expense 2 62168ISD Read/Write Charges-D of APayments for mainframe processing charges at the state SABHRS Support Center for mainframe processing charges, BUSINESS SERVICES USE ONLY.Y
    Expense 2 62169Contracts-Non ProfitsServices paid to external providers that have non-profit status. Must meet W-9 status.Y
    Expense 2 62172Computer Processing-D of APayments to Dept. of Aministration for equipment services (i.e. processing time) for data processing services. See 62173 for Non Dept. of Administration.Y
    Expense 2 62173Computer Processing-Non D of APayments to internal or external vendors for equipment services (i.e. processing time) for data processing services. See 62172 for Dept. of Administration.Y
    Expense 2 62174Data Network-D of APayments to Dept. of Administration for computer processing for development and enhancement projects.Y
    Expense 2 62175System Development-D of AExpenditures to the Computer Services Division of the Dept. of Administration for systems development and support (i.e. programming costs, data entry costs).Y
    Expense 2 62176System Development-Non D of APayment to internal or external providers for computer programming and/or data entry services.Y
    Expense 2 62178Info Center Services-D of APayment for charges related to submission of a batch job that accesses an Integrated Database Management System. This account used at Dept. of Administrations discretion.Y
    Expense 2 62181Data Network-Non D of APayments to internal or external providers for computer processing for development and enhancement projects.Y
    Expense 2 62182Info System Services-Non D of APayments to internal or external providers for computer system or application software maintenance expenses.Y
    Expense 2 62183Operational Support-D of APayment to Dept. of Administration for data entry and word processing expenses.Y
    Expense 2 62184Operational Support-Non D of APayment to internal or external providers for data entry and word processing expenses.Y
    Expense 2 62185Info System Services-D of APayment to Dept. of Administration for miscellaneous information systems expenses such as training, consulting, and equipment leases.Y
    Expense 2 62186Waste DisposalPayment to an outside vendor for disposal of items that are hazardous in nature and/or require specialized services not covered by normal sanitation service provider.Y
    Expense 2 62189Recycle State-Owned Electronic Expenditure for the cost of recycling electronic equipment.Y
    Expense 2 62190Printing & Graphics-D of AExpenditures for the production of printed material provided by the State Publications and Graphics Office.Y
    Expense 2 62191PrintingPayments for the production of printed material provided by an external provider with no exclusions. (i.e.: business cards, letterhead, notepads, forms, posters, brochures, fliers and publications.)Y
    Expense 2 62192Graphic Art ServicesPayment to external provider for providing graphics (i.e. monograms, embroidery, embossing, nametags).Y
    Expense 2 62195Professional Services-InternalPayments made to another department who is hired, usually for a short period, for professional and/or consultants technical advice/opinions. This is for internal transactions excluding Printing Services..Y
    Expense 2 62199Contracted Services-GeneralExpenditures for general contracted services that do not fall under any other category, are non-recurring, and for an immaterial amount. Primarily used for budget purposes when specific expenditures cannot be identified at the time of budget development.Y